A&F Brand Protection Assessment Document Checklist

BACKGROUND
Factory Profile
Business license (factory registration certificate)
Oranization Chart (factory structure diagram)
Year stating with A&F (year when cooperation with A&F began)

PRODUCTION FLOW
· Cut-ship baiance report for the most recent three styles shipments

and the respective reconciliation report to account for the differences

between the cut and the ship puantities (the difference between the cut and the ship puantities of the last three orders

Report on the amount of cutting and in-and-out quantity inconsistency of the factory)

General rule: “Everything needs to be accounted for”
· Set of shipping Document for recently shipped order

A complete set of shipping documents for the order)
Current Work in progress report for A&Forder

tell)
. Style NO (Style No.)
Production Commencement Date (Production Commencement Date)
Production Completion Date
Inventory as the date of audit
. Overruns
. Seconds
Damages
. Excess Trims (remaining materials)
· Sunmary of excess trims records (after each order/style)

Record summary of remaining materials)
· Record of pieces of production sent to subcontractor and returned (

Record of quantity of goods sent out and returned during outsourcing processing)

Handling of overruns /seconds /damages /trims (Overruns / defective goods / damaged goods and surplus

Material handling)
Disposal records
Internal sales records
Sales report under the sell-off agreement

Report)
· Other external sales records
Scrap materials company/entity (information of service providers that recycle scrap materials)
· Copy of invice (with a copy of the invoice)


SUBCONTRACTOR(S)
· A list of sub-contractors for any part of the production process(

List of outsourced processing factories)
· Copy of contract with subcontractors
Business license of subcontractors (Business registration certificate of outsourced processing plant)

SELL-OFF REPORT(S)
· The latest monthly reporting under the sell-off agreement
·The latest liability report

POLICY DOCUMENT
Brand protection policy
Physical security guidelines
Access control guidelines
Information technology guidelines (Information technology security guidelines)
Security personnel duty guidelines
· Destruction protocol (Material destruction guidelines)
Non-disclosure agreement
· Security procedures of tech packs (Technical document security)
Policy and records of sample storage


TRAINING RECORDS
Training records for brand protection