Newbalance Labor Audit Checklist

Newbalance Labor Audit ChecklistNewbalance Labor Audit Checklist
1. Factory business license and tax registration, and the latest annual registration record
Business license and Tax Registration, with annual renewal
2. Factory organizational chart
Factory Organizational Chart
3. Full factory staff roster (including name, employee number, ID number, date of employment, department, social security

Purchase status, etc.)
All workers' name list (including name, ID card#, Working ID #,

entrance date, social insurance if applicable, etc.)
4. Employee Handbook/Factory Rules and Regulations
Employee Handbook/Factory Regulations
5. Salary and working time records (for the past two years), pay slip sample
Payroll & Attendance Records (past two years) & Pay slip sample
6. The latest government documents. Such as: minimum wage, social insurance regulations, comprehensive time approval records, etc.
Updated official notification or approval from local government,

such as minimum wage, social insurance and government overtime

approval or similar documentation.
7. Recruitment advertisement, description of relevant recruitment procedures and internal personnel requirements table
Example of hiring advertisement, and description of related

recruitment procedure, headcount request form
8. Employee personnel files: new employee application form, employee ID card copy and other relevant documents,

Various leave requests, reward and punishment and promotion records, resignation records, training records, etc.
Workers' personnel files: Pre-employment application form, ID card

Copy and related supporting files, all leave records, warning or

disciplinary records, promotion records, resignation or termination

records, training records.
Employment Contract
Sample Labor Contracts.
9. Social insurance and work-related injury insurance roster, payment receipts (original)
Social insurance record and work-related injury insurance, and

the?payment record (original copy)
10. Exemption statement or compliance certificate from the local social insurance bureau (if any)
Waiver from local labor bureau on social insurance (if applicable)
11. The latest list of underage workers/relevant materials filed with the local government/physical examination report, etc.
Updated Young Workers' name list/registration files to local labor

bureau/health check records, etc.
12. Employee resignation report (in the past year)
Workers' resignation records (past 12 months)
13.Employee complaint records (last year)
Workers' grievance records (past 12 months)
14. Collective labor contracts, trade unions or other workers’ organization records
Collective bargaining agreement, activity reports/records and

meeting minutes of Trade Union or other worker committee.
15. Bank transfer employee salary records and salary accounts for the past three months
Bank voucher of workers' wage for recent three months and

accounting record
16. Annual physical examination report of all factory workers (including relevant occupational health examination records)
All workers' annual health check records (including related

occupational health check records).
17. Workers’ voluntary overtime records/documents
Workers' Voluntary OT records/files.
18. Work injury record (last year)
Work-related injury records (past 12 months)
19. Relevant training records for all factory employees (including but not limited to: new employee training, fire equipment use training,

Chemical use training, personal protective equipment (PPE) training, machine safety operation training, evacuation drills,

training on salary and working hours, training on factory rules and regulations, etc.)
Related training records (including orientation training, fire

equipments operation training, chemical handling training, PPE

training, machinery safety training, fire drills, wage and working

hours training, factory regulations training, etc.).